Adding refrigerant into a system — top-up or post-repair charge. A leak test is required first.
Removing refrigerant from a system into a recovery cylinder (servicing or decommissioning). Identify the refrigerant first.
Refrigerant lost to atmosphere — a leak or accidental release. Over 10 kg triggers a federal report.
Move refrigerant between two of your own recovery cylinders of the same type.
📄Logging a discharge over 10 kg opens the federal (Canada) and Alberta release reports, pre-filled from that discharge.
Cylinder Inventory
🚚 TDG Shipping Document
Tech Library
Inventory Clerk
Delegate tool management to one technician. The Inventory Clerk can add and edit tools, sign tools out to any technician, run inventory counts, and record annual tool tests — everything under Open Tool Inventory. Only one technician can hold the role at a time.
Technicians
❄️ Refrigerant Reports
📇 Certifications
🔧 Tool Reports
Refrigerants
Manage the refrigerant types your shop carries. Set the cost/lb (what you pay) and price/lb (what you charge) for each. TDG fields (UN #, shipping name, hazard class) feed the transport document.
Tech Library
Links added here appear in the Tech Library section for every technician.
Regulatory Coverage
How this app's refrigerant features map to the regulations that apply to HVAC/R service in Canada. This is a guide, not legal advice — confirm current requirements with the regulator before relying on it.
Site Analytics
Usage of this app: login-page traffic, unique visitors, and per-user sign-in activity. Data is collected on this server only.
Company Logo
Displayed in the app header. PNG recommended.
Company & Preferences
Defaults to CANUTEC, Transport Canada's 24-h emergency line.
Pre-filled when adding a new cylinder.
Used for any refrigerant without a per-type price set in the Refrigerants tab.
Empty-cylinder weight used to derive contents from gross weight.
📧 Email & Automated Reports
Send release reports to dispatchers/clients and email scheduled report summaries. Powered by Twilio SendGrid.
No API key on file.
Leave blank to keep the existing key. Stored securely server-side and never shown again.
Must be a verified sender/domain in SendGrid.
Pre-filled when a technician chooses “Dispatcher” while emailing a report.
One or more emails, comma-separated.
Optional precise scheduling — point a hosting cron job at:
Tool Inventory
Tool Detail
Category
—
Location
—
Model
—
Serial #
—
Price ($)
—
Last Tested
—
Manual
—
Notes
Record Annual Tool Test
Testing:
Sign Out Tool
Signing out:
Transfer Tool
Transfer:
Sign Out a Tool
Add Tool
📷 Tap to upload
📦 Tap to upload
Mark as Damaged
Describe the damage for:
Refrigerant Handling
Job #
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Date
—
Technician
—
Customer
—
Equipment Ref
—
Equipment
—
Refrigerant
—
Added
—
Recovered
—
Discharged
—
Discharge Reason
—
Refrigerant Identified
—
Identification Method
—
Compressor (hp)
—
System Capacity
—
Release Report
—
Charge Cylinder
—
Recovery Cylinder
—
Leak Test
—
Leak Test Method
—
Leak Found
—
Leak Location
—
Repaired Date
—
Repair Verified
—
Disposition
—
Reclaim Facility
—
Reason
—
Notes
—
Customer Signature
—
Log Refrigerant Handling
🔗References from your other database. Job # and equipment ID link to the master records in your other system.
≥ 3 hp triggers annual leak testing (NB).
❄️Refrigerant amounts — record what entered or left the system. Recovery is mandatory under ODSHAR (no venting).
Enter amounts in:
⚠️Discharge / venting. Record any refrigerant discharged to atmosphere (accidental or unavoidable) and the reason. Required under O. Reg. 463/10 and the federal Halocarbon Regulations.
🔍Leak inspection — required where refrigerant is added to or removed from a system per the federal Code of Practice / ODSHAR.
➕ Log Charging
≥ 3 hp triggers annual leak testing (NB).
❄️Charging. A leak test must be completed before charging; charge replaces recovered refrigerant (no net gain on phased-out types).
Enter amounts in:
♻️ Log Recovery
🧪Identify before recovering. Quebec (Q-2, r.29) requires the halocarbon to be positively identified before recovery. Recovery is mandatory — no venting.
Enter amounts in:
⚠️ Log Discharge (Leak / Release)
🚨Discharge / release. Record the amount released and the cause. A release over 10 kg is federally reportable; you'll be offered an Environment Canada report after saving.
Enter amount in:
Log Tank Transfer
🔄Recovery-to-recovery transfer. Move refrigerant from one recovery cylinder into another of the same type. Both cylinders' contents are updated and the move is logged to your refrigerant handling records.
Enter amount in:
Add Cylinder
Required for recovery cylinders.
Enter weights in:
⚖️Optional: enter tare and gross weights and current contents will be calculated for you.
Return Cylinder to Supplier
🔄Returning—
🏷️Apply an "empty / no refrigerant" service label to this cylinder before it leaves your custody, and keep a copy on file for 2 years. Required by O. Reg. 463/10 s.35.
📦The replacement will be the same refrigerant type and capacity, signed out to you automatically, and will start full.
Required for recovery cylinders.
Assign Cylinder to Tech
Signing out:
Add Technician
If this van was last used by a deactivated tech, the new tech inherits their signed-out tools & cylinders.
📇Certifications are managed separately. After saving, use the Certs button on the technician to add or edit certifications.
Assign Van —
🔁If another active tech is already on this van, the two will swap vans and all signed-out tools & cylinders. If a deactivated tech last held it, this tech inherits their gear. Leave blank to remove the van assignment.
Certifications —
Certifications
Add Certification
Leave blank for certifications that don't expire.
Front
📄 Tap to upload
Back
📄 Tap to upload
Photos of the physical card or document, kept on file alongside the typed-in details.
My Profile
My Photo
Shown throughout the app — header, login screen, and team directory.
My Details
My Certifications
Change My PIN
Language / Langue
Change My PIN
PIN updated. Signing you out…
Retire Tool
Retiring:
⚠️Retired tools are removed from active lists but remain visible in reports and history.
Add Link
Leave blank to file under "Uncategorized".
Add Refrigerant
Used for chips & charts.
🚚Transport (TDG) details — used on the dangerous-goods document. Optional, but recommended for accurate shipping paperwork.
Prepare Release Reports
📄Pre-filled from the discharge you logged. Generate the federal (Canada) and Alberta reports below — both are saved to your refrigerant logs.
Owner / Company
Release Details
Corrective & Preventive Actions
Provincial Spill Line Notification— provincial report only
📞Most provinces require you to phone the applicable 24-hour spill line as soon as practically possible. The specific number is shown in each province's guidance above and on the generated report.
📧 Email this report
Sign TDG Document
Draw your signature below using a mouse or finger.
Email TDG Document
Send a copy of this shipping document by email to anyone who requests it.
